Fee Protection Policy for International Students

Rationale:

Queen Charlotte College Board of Trustees is committed to meeting all the requirements of the Code of Practice for the Pastoral Care of International Students. The Board of Trustees Fees Protection Policy will ensure that there are sound fiscal mechanisms in place to protect students' investments

Monitoring and Development:

The Finance Committee monitors the implementation and development of this policy. The Finance Committee may initiate further development of the policy and must have an input into any policy change initiated by any other group or individual. The Board of Trustees will adopt any revised policy if it sees fit.

Procedures:

1. International Students' fees are separately coded and audited.
2. International Students' fees are not spent in advance on the premise that future students will attend the college.
3. The Board will always have sufficient reserves to be able to return to students their fees in the event of a student refund being required, or because the school is unable to provide or continue a course or programme.
4. All International Students attending the college must have insurance. This insurance will include health and travel, and a fee protection policy.

Reviewed: November 2008
Pricing Structure current for 2010

FEES

(i) Tuition Fee

Our year 2010 Course Fee is NZ$8,240.87. Added to this are Government Levies and Taxes, commission and an administration fee bringing the total fee to NZ$12,000.00.  This covers the student's tuition fee, subject and technology fees and course related expenses as listed below:

• Loan of Text Books
• Queen Charlotte College's English language support programme

The student is responsible for additional curriculum costs, examination fees, camp fees, personal and recreational costs.
Full payment of the course tuition fee is required upon acceptance of enrolment.

(ii) Homestay Fee

Homestay will be arranged by the school. Depending upon homestay, but in the region of $200.00 per week. You will be invoiced for the cost of this and this must be paid upon acceptance of enrolment.

(iii) Counselling Fee

It is compulsory at Queen Charlotte College for students under the age of 18 to have a New Zealand based Counsellor who is approved by the College. If you already have a New Zealand based counsellor please notify the school prior to enrolment. As well as our International Student Co-ordinator and our Homestay Co-ordinator who help our students, we also employ a professional counsellor, who is available to meet with students to discuss any problems they may be having.

Please Note: These fees are reviewed annually, but are fixed for one year on acceptance.

	One Term	Two Terms	Three Terms	Four Terms
Tuition Fee	1,751.72	3,947.93	5,835.65	8,240.87
Course Administration Fee	300.00	300.00	300.00	300.00
Ministry of Education Levy	270.00	450.00	900.00	900.00
Sub Total	2,321.72	4,697.93	7,035.65	9,440.87
NZ International Commission on Tuition and Course Fee, Admin Fee, MOE Levy@15%	344.95	635.40	964.35	1,225.80
Total Student Payment excluding GST	2,666.67	5,333.33	8,000.00	10,666.67
GST	333.33	666.67	1,000	1,333.33
Total Student Payment	3,000.00	6,000.00	9,000.00	12,000.00

Refunds

• To be eligible for a refund an application must be made in writing to the Board of Trustees by the parent or legal guardian stating clearly the reason for withdrawal of the student
• If the withdrawal is made prior to the student coming to New Zealand a full refund shall be made less the $300.00 administration fee.
• There will be no refund if a request to withdraw is made after the student has reached the mid point of his/her programme of study in New Zealand except in the following circumstances - serious illness of the student or of his/her close family.

In determining any refund the Board of Trustees will take into consideration the special circumstances of the withdrawing student and -

• The costs to the school in providing tuition
• Costs incurred in employing staff and providing facilities
• Payments made to the New Zealand government

No refund will be made to any student who -

• Transfers to another school or educational institution, except where Queen Charlotte College, at its discretion, agrees.
• Is asked to leave because of misbehaviour, poor attendance or violation of the contract with the school.